Submitted by Unregistered User on Thu, 07/23/2020 - 01:18
Last Published:
December 23, 2015
View images, objects, or 3D models
Save PDFs
If the PDF author has enabled local saving, you can save a copy of a PDF or PDF Portfolio.
Reader application or web browser
• To save a PDF, click the disk icon in the toolbar at the upper left of the window.

Reader application only

• To create a copy of a PDF, choose File > Save As.

• To save the PDF as accessible text, choose File > Save As Other > Text.

Why can’t I save a PDF?

Because the PDF author has disabled local saving for security, copyright protection, or other reasons.

If you need to save the PDF, contact the author, and ask them to enable local saving. For more information, see Enable Reader users to save form data in Acrobat Help.

View and navigate PDFs

Do any of the following:

• To enlarge or reduce the page, use the zoom, magnification, and fit options in the toolbar at the top of the window.

Zoom, magnification, and fit options in toolbar

• To go to a specific page number, enter it to the right of the Show Previous and Show Next buttons in the toolbar.

• To navigate visually, click the Page Thumbnails icon at the upper left of the window.

• To jump to areas of interest, click the Bookmarks icon at the upper left of the window.

Quickly navigate with these options

• To set scrolling and multi-page view options, in Reader, choose View > Page Display menu. In the browser, right-click the Reader toolbar and choose Page Display.

Also see View images, objects, or 3D-models. For more information, see Navigating PDF pages in Acrobat Help.

Zoom into a specific area

• Right-click the document, and choose Marquee Zoom from the pop-up menu. Then drag across the area you want to magnify.

• (Reader application only, not browser) From the View > Zoom menu, choose Dynamic Zoom, Pan & Zoom, or Loupe Tool. For more information about each option, see Adjusting PDF views in Acrobat Help.

Find information in a PDF

To search page content, do either of the following:

• Right-click the document, and choose Find from the pop-up menu. In the upper right of the window, enter your search term, and click the arrows to navigate to each instance.

To display the search box, right-click the document, and choose Find.

• To perform a more complex search for whole words, phrases, comments, and other options, do either of the following:

o In a web browser, click the binoculars at the left of the window.

o In the Reader application, choose Edit > Advanced Search.

• At the bottom of the search pane, click Show More Options to further customize your search. For more information, see Advanced Search options in Acrobat Help.

View and search a PDF Portfolio

A PDF Portfolio is a collection of files in various formats created in different applications. You can use the Reader search tools to find text throughout the PDF Portfolio. Type the text you want to find in the Search box in the PDF Portfolio toolbar. The search results show all files where the text was found.

• For PDF files, expand the list to see the results in context. Click a search result to go to the location of the text in the PDF.

• For other types of files, click Open, and then search the file.


Create PDFs, convert to Word, or access other online services


• Convert a PDF to Word or Excel

Applies to: Reader XI

Last Published:

December 4, 2019

While the free Adobe Reader lets you view PDFs, you need a subscription to Adobe PDF Services to create PDF or convert PDF to Word or Excel. With an active subscription, you can use the Create PDF or Export PDF features from within the right-hand tools pane in Reader.

Convert a PDF to Word or Excel

You can convert PDFs to Microsoft Word or Excel by using Adobe ExportPDF, a web-based service on For more information about the Adobe Acrobat Export PDF service, go to Adobe Acrobat Export PDF page.

• Launch Adobe Reader, and then open the PDF you want to export to Word or Excel.

• Choose View > Tools. The Tools pane is displayed on the right side of the application window. In the Export PDF panel, the currently open document is selected for conversion. Click Select PDF File to select another PDF document.

• Note:

• If you're not signed in, click Sign In in the upper-right corner of the Tools pane, and then sign in with you Adobe ID and password. After you signed in, your name is displayed in the upper-right corner of the pane.

• From the Convert To menu choose Microsoft Word, Rich Text Format, or Microsoft Excel.

• If the document contains scanned text in another language, click Change, select the language in the OCR Settings dialog box, then click OK.

• Click Convert. The file is uploaded and converted to the selected format.

• When the Completed message appears in the Tools pane, click Download Converted File.

• In the Save As dialog box, browse to the location where you want to save the file, enter the file name, and click Save.

Check your subscription status

To check your Adobe PDF Service subscription status:

• Sign in to Adobe PDF Services at with your Adobe ID and password. Click Account > My Plans in the upper-right area of the Adobe PDF Services page.


Share, comment, and review

March 27, 2017

Share documents

You can use Adobe Reader to share documents with others. You can share files using Adobe SendNow or share files by email.

Do one of the following:

• Choose File > Share Files Using SendNow Online.

• Click the Tools task pane, and then choose Send Files

• Choose File > Send File

Follow onscreen instructions to share the file with others.

For detailed information, see Share files from using SendNow Online and Share files by e-mail in Acrobat Help.

Store files on allows you to store and access PDF and other documents from multiple devices.

To store files on, do one of the following:

• Click in the toolbar

• Click Tools > Store Files.

• In the Save dialog boxes (File > Save or File > Save As), from the Save to Online Account list, choose an account.

Comment on and review PDF files

You can comment on PDF files using the annotations and drawing markup tools. All annotation and drawing markup tools are available. When you receive a PDF to review, you can annotate it by using the commenting and markup tools.

Annotation tools

You can use different annotation tools to add your comments while reviewing a PDF file. For example, Add Sticky Note, Highlight Text, Add Text Comment, and Strikethrough.

Annotations panel

A. Add Sticky Note B. Highlight text C. Add Text Comment D. Attach file E. Record audio F. Add Stamp tool and menu G. Insert text at cursor H. Replace text I. Strikethrough J. Underline K. Add note to text L. Text

Correction Markup


• Click Comment > Annotations in the upper-right corner of the workspace.

• Select the Highlight Text tool ().

• Drag the pointer to select the text in your document that you want to highlight.

• To add a note for the highlighted text, do one of the following:

o Double click the highlighted text.

o Right-click the highlighted text and select the Open Pop-Up Note option from the context menu.

• Select the Open Pop-Up Note option to add a comment for the highlighted text

• Type the contents of the pop-up note.

Drawing Markup tools

You can use different Drawing Markup tools to add your comments while reviewing a PDF file. For example, Add Text Box, Draw Rectangle, and Draw Free Form.

Drawing Markups panel

A. Add text box B. Add text callout C. Draw line D. Draw arrow E. Draw oval F. Draw rectangle G. Draw cloud H. Draw polygon I. Draw connected lines J. Draw free form K. Erase free form


• Click Comment > Drawing Markups in the upper-right corner of the workspace.

• Select the desired tool.

• Drag the cursor to draw the shape in the document.

• To add a note for the shape, do one of the following:

o Double click the shape you drew.

o Right-click the shape and select the Open Pop-Up Note option from the context menu.

Customize the properties of Annotation and Drawing Markup tools

You can adjust the properties of annotation and drawing markup tools. For example, you can change the color and opacity for the Highlight Text tool.

Note: The following steps illustrate how to customize the properties of the Highlight Text tool. You can follow the same steps for other tools in Reader.

• Right-click the annotation and choose Properties from the context menu.

• Specify the properties of the annotation under the Appearance tab of the Properties dialog box.

• Note: Select the Make Properties Default option to set the customized properties as default properties for a drawing markup tool.

• Click OK.

Reply to comments, or delete replies

• Right-click a comment, and choose Reply from the pop-up menu.

• If later decide to remove your reply, right-click it, and click Delete.

For more information, see Reply to comments in Acrobat Help.

Approve or reject a PDF

If you’re asked to approve a PDF, you receive an e-mail message that provides step-by-step instructions. At the top of the PDF, use options in the Stamps palette and the document message bar to approve or reject the document.

For more information, see Participate in an approval workflow in Acrobat Help.


Only Acrobat users with multi-byte versions of Acrobat can start an approval workflow. However, Reader users with any language version can approve or reject a PDF.

Track a review (Reader application only, not browser)

To track a document review or view the status of a review, choose View > Tracker. The Tracker shows who has joined a review and how many comments each person has published.

• The left side of the Tracker shows all PDF documents in managed reviews.

• The right side lists the date and time the PDF was sent and the list of invited reviewers. Links to shared PDFs provide additional information, including the deadline (if set) and the number of comments submitted per reviewer. Deleting a link in the Tracker does not delete the PDF file.

• Latest Updates summarizes the latest changes to reviews.

For more information, see Track reviewed PDFs in Acrobat Help.

Recover from an unexpected shutdown (Reader application only, not browser)

The Autosave feature prevents changes from being lost after an unexpected interruption.

4. Open the files you were working on before the unexpected shutdown.

5. When prompted, click Yes to open the files that were automatically saved.

6. Save the files with the same names as the files you were originally working on.

If automatic saving is disabled, restart it from the Preferences dialog box

• Right-click a document, and choose Page Display Preferences from the pop-up menu.

• In the left column, select Documents, and then select Automatically Save Document Changes To Temporary File Every XX Minutes.

• In the Minutes box, specify how often you want to save files.

____________________________________________________________________________________________________________________________________________________________________________________n PDFs


• Sign a document

•Last Published:

July 12, 2016

Reader lets you sign PDFs and incorporate that signature into the file. If you are viewing a PDF on the web, download the PDF first before you sign it.

Some documents have security applied that prohibits electronic signatures. Print such documents and then sign the printed copy.

DATE JULY 22 2020 WED TIME 8:10 PM

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